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Nominating Committee Elections

Election to the Nominating Committee

The Nominating Committee is responsible for vetting candidates for the positions of President-Elect and Board Vice President on the Society and Foundation Boards of Directors, as well as applicable standing committees, and nominating the slate for election by Society members. This is a tremendous responsibility and typically involves six to eight committee meetings and interview sessions between November and May. The Nominating Committee conducts its work via Zoom videoconferences.

Nominating Committee members are asked to score applicants on their "critical elements" as described in the Nominating Committee Standard Operating Procedures via multiple Excel workbooks. Familiarity with Excel or similar software is useful, but not required.

Eligibility Requirements for Nominating Committee Service

Members must meet the following criteria to be considered for a seat on the Nominating Committee:

  • Active Society member in good standing for a minimum of five (5) years.
  • Active in ASPS/PSF Committees, Councils, Task Forces and/or Work Groups for a minimum of three (3) years. (The reference to "Councils" in this bullet point does not include the Assemblies or the Council of Representatives.)
  • Cannot have been disciplined or currently under investigation by any state or provincial medical licensing authority, any plastic surgery organization, any other healthcare organization or any healthcare delivery facility.
  • Cannot have served on the Nominating Committee for the past two (2) terms; and if the candidate has served on the Nominating Committee twice before, must have an interval of at least ten (10) years between the second and each subsequent term.
  • Members of the Trustees, Judicial Council, Ethics Committee and the ASPS/PSF Board of Directors (other than the Immediate Past Presidents and PSF Public Members) are ineligible to concurrently serve on the Nominating Committee.
  • Must sign the Nominating Committee Attestation prior to being placed on the ballot whether elected by members, the ASPS Trustees, the ASPS/PSF Presidential Line, or any of the three (3) Assemblies of the ASPS Council of Representatives.
  • Must submit the Summary of Qualifications form prior to being placed on the ballot to be elected by members. (This requirement does not apply to representatives nominated by the ASPS Trustees, the ASPS/PSF Presidential Line, or any of the three (3) Assemblies of the ASPS Council of Representatives.)

Interested applicants may access the Nominating Committee Job Description here. Applicants must have completed the ASPS Conflict of Interest Disclosure Statement within the past 30 days of the date of their application.

Regional Representative Election and Timeline

The process to elect Regional Representatives to the Nominating Committee begins with soliciting qualified Active Members to apply for the Regional Representative positions between May 16 and June 6, 2024.

To ensure geographic diversity, membership has been apportioned among five regions so that each region represents approximately 20% of total Active and Life Active membership.

All eligible Nominating Committee Regional Representative applicants shall be placed on the ballot according to their geographic region to be voted on by all Active and Life Active Members of the Society, regardless of region. The election of the five representatives will begin July 1 and will conclude July 31, 2024.

The individual receiving the most votes from each region shall represent that region on the Nominating Committee. Each region's next two highest vote-getters shall be Alternates 1 and 2 for that region. The Alternates may be asked to step in if the elected representative is not able to complete his/her term.

Diversity Goals

ASPS and The PSF value racial, ethnic, religious, gender, sexual orientation, gender identity, disability and age diversity, as well as diversity in perspective, thought and personality.

Both in the selection of members to the Nominating Committee and in the selection of candidates for leadership positions by the Nominating Committee, we will strive to select individuals who reflect the diversity of the general membership. Diversity, including diversity of race, ethnicity, age, gender, religion, sexual orientation, gender identity, disability, economic status, employment type, geography and experience level, is actively sought and encouraged.

In the selection of candidates, the Nominating Committee shall also be sensitive to institutional diversity and their relationship in terms of succession to the Presidency.

Nominating Committee Meeting Dates

The Nominating Committee conducts its work via Zoom videoconferences. The 2025 committee is not scheduled to have any face-to-face meetings. The meeting days and times are listed below. The Phase 1 interview sessions are expected to take 90 minutes and the Phase 2 interview sessions are expected to take four to six hours due to the potential volume of candidates to interview. Otherwise, committee meetings are expected to last one hour.

Phase 1 (October 2024 to January 2025)

  • Monday, October 7, 2024, at 8:30 PM ET / 7:30 PM CT / 6:30 PM MT / 5:30 PM PT
  • Monday, November 25, 2024, at 8:30 PM ET / 7:30 PM CT / 6:30 PM MT / 5:30 PM PT
  • Wednesday, December 11, 2024, at 8:30 PM ET / 7:30 PM CT / 6:30 PM MT / 5:30 PM PT
  • Wednesday, January 8, 2025, at 8:30 PM ET / 7:30 PM CT / 6:30 PM MT / 5:30 PM PT

Phase 2 (February to June 2025)

  • Thursday, April 23, 2025, at 8:30 PM ET / 7:30 PM CT / 6:30 PM MT / 5:30 PM PT
  • Saturday, May 17, 2025, at 10:00 AM ET / 9:00 AM CT / 8:00 AM MT / 7:00 AM PT
  • Saturday, June 7, 2025, at 10:00 AM ET / 9:00 AM CT / 8:00 AM MT / 7:00 AM PT

If three interview sessions are needed, the second interview session will take place:

  • Saturday, May 31, 2025, at 10:00 AM ET / 9:00 AM CT / 8:00 AM MT / 7:00 AM PT

Lobbying Related to Nominating Committee Elections

The Candidate Conduct Policy provides guidance for candidates seeking election to the Nominating Committee.

  • All candidates running for a Nominating Committee Regional Representative position complete the Summary of Qualifications document for the express purpose of presenting voting members with consistent information on each candidate in order to base their decision.
  • Notwithstanding the preceding, campaigning to get out the vote is permissible. In other words, third parties and candidates may make their peers aware that their colleague or they are running for office and encourage participation by voting in the election.

Composition of the Nominating Committee

The Board of Directors of the Foundation may elect one (1) PSF Public Member. The remaining members of the Nominating Committee shall be elected or appointed as follows: (i) the Immediate Past President of the Society who shall co-chair the committee, (ii) the Immediate Past President of the Foundation who shall co-chair the committee, (iii) one (1) Active Member selected by the Presidential Line of the Society and the Foundation (the "Presidential Line Representative"); (iv) one (1) Active Member selected by the ASPS Trustees (the "Trustees Representative"); (v) two (2) Active Members selected by the delegates to the Assembly of State and Regional Societies; (vi) two (2) Active Members selected by the delegates to the Assembly of National and Specialty Societies; (vii) two (2) Active Members selected by the delegates to the Assembly of Member Sections; (viii) five (5) Active Members elected by the Society's Active and Life Active members to represent five (5) geographic regions each representing approximately one-fifth (1/5) of the total number of Active and Life Active Members by location; and (ix) a Carryover Member.

Per the Nominating Committee Standard Operating Procedures, the process for electing the upcoming term Nominating Committee shall be timed such that the full Nominating Committee is selected by the conclusion of the Annual Meeting or shortly thereafter.

Trustee Representative and Presidential Line Representative Elections

The ASPS Trustees and the ASPS/PSF Presidential Line for the upcoming leadership term, other than the Immediate Past Presidents who will be serving as Nominating Committee Co-Chairs, shall each establish their own procedures for electing the Trustee Representative and the Presidential Line Representative, which must meet the timeline and criteria established in the Nominating Committee Standard Operating Procedures and the ASPS Bylaws. They are encouraged to solicit nominations from members of their group so that multiple candidates can be identified and voted on. If there are multiple candidates for each election, the following shall apply:

  • The top vote-getter from the Trustees' election shall be the Trustee Representative and the top vote-getter from the Presidential Line's election shall be the Presidential Line Representative
  • The second-highest vote-getter from the Trustees' election shall be the first Trustee Alternate and the second-highest vote-getter from the Presidential Line's election shall be the first Presidential Line Alternate
  • The third highest vote-getter from the Trustees' election shall be the second Trustee Alternate and the third highest vote-getter from Presidential Line's election shall be the second Presidential Line Alternate

Assembly Representative Election

The three (3) Assemblies of the ASPS Council of Representatives shall each elect two members to the Nominating Committee, who must meet the qualifications listed above. They shall be referred to as the Assembly of State and Regional Societies Representative ("State & Regional Representative"), the Assembly of National and Specialty Societies Representative ("National and Specialty Representative") and the Assembly of Member Sections Representative ("Member Sections Representative") based on which Assembly elected them.

The process for electing the six Assembly Representatives is described in the Council of Representatives Standard Operating Procedures.

Work of the Nominating Committee

Positions Slated or Appointed by the Nominating Committee

The Nominating Committee shall act as a search firm by vetting talent for open positions to be elected by Society members. Positions slated for election by Society members (follow the link to access the job description) are listed below:

In addition to the slated positions for election, the Nominating Committee selects the ASPS and PSF members-at-large for the ASPS/PSF Audit Committee each year and recommends nominees for ASPS or PSF representatives to outside organizations, such as ACS, ACCME, ACGME, etc.


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